The importance of upgrading this year’s physical inventory

The annual physical inventory is one of the most time-consuming and operationally disruptive tasks many companies face. Often perceived as a necessary burden, traditional inventory methods rely heavily on manual data entry, paper checklists, and long downtimes—resulting in high labor costs, limited transparency, and a significant risk of human error. This is precisely why upgrading your physical inventory process is no longer optional, but essential. Today’s technological advancements—such as mobile computers, real-time barcode scanning, wireless data synchronization, and intelligent stocktaking software like the solution offered by COSYS—enable companies to execute inventory counts faster, more accurately, and with far less strain on their resources.

Introducing a front runner product for inventory counts – the stocktaking software by COSYS

Efficient, accurate, and easy to use—COSYS stocktaking software is a front-runner in modern inventory management. Designed to streamline and digitize the entire stocktaking process, this powerful solution eliminates the common pain points of traditional physical inventory methods, such as manual data entry, paper lists, and error-prone reconciliation. Whether you’re managing a warehouse, retail store, or industrial site, COSYS provides a smart, scalable system that fits your operational needs.

The software consists of two main components that work seamlessly together:

A stocktaking app

The mobile app is the core of the system, installed on modern barcode scanners or smartphones. With its intuitive interface and guided workflows, employees can quickly and reliably scan items, enter quantities, and review data on the spot. The app supports both online and offline operation, so inventory can continue even in areas with limited network coverage. Integrated plausibility checks help prevent errors before they occur, increasing data accuracy from the start.

The COSYS Backend with a WebDesk

The backend is where all inventory data comes together. Through the COSYS WebDesk, inventory managers and supervisors have full visibility and control over the entire stocktaking process. Real-time dashboards display progress, item counts, and discrepancies. Users can assign counting tasks, monitor employee performance, and export the results directly into ERP systems like SAP, Microsoft Dynamics, or DATEV. This centralized control ensures complete transparency and enables fast, informed decision-making.

Benefits of the stocktaking software for your company

The COSYS stocktaking software offers companies a powerful tool to transform their inventory processes from a tedious obligation into a streamlined, value-adding operation. By digitizing every step of the stocktake—from barcode scanning and data entry to validation and real-time transfer to backend systems—COSYS helps reduce manual errors, accelerate workflows, and eliminate the need for paper-based documentation. The intuitive mobile app guides employees through the process step by step, making it easy to use even for temporary staff or seasonal workers. At the same time, inventory managers benefit from centralized control, live status updates, and seamless integration with ERP systems such as SAP, Microsoft Dynamics, and many others. This leads to faster inventory cycles, greater transparency, and more accurate stock data—laying the foundation for better purchasing decisions, optimized warehousing, and overall cost savings. Whether for retail, logistics, or industrial operations, COSYS stocktaking software equips companies with the tools they need to meet modern inventory challenges head-on.

Barcode scanner rental with COSYS

Renting barcode scanners with COSYS offers companies a flexible, cost-effective solution for temporary projects like annual stocktakes, warehouse reorganizations, or event-based logistics. Instead of investing in expensive hardware that sits idle most of the year, businesses can rent high-performance mobile devices—such as the Zebra TC26 or Honeywell EDA52—precisely when they need them. COSYS ensures that all rental devices arrive fully configured, tested, and preloaded with the appropriate inventory or scanning software, so teams can start working right away with minimal setup time. In addition to hardware, COSYS provides comprehensive support throughout the rental period, including device management, software updates, and optional training. This all-in-one rental service allows companies to stay agile, reduce capital expenditure, and ensure smooth, efficient operations during peak inventory periods or special logistics tasks.

Conclusion

In today’s fast-paced and data-driven business environment, outdated stocktaking methods are no longer sustainable. COSYS offers a future-proof alternative that combines intuitive software, reliable hardware, and expert support to turn the physical inventory process into a smooth, efficient, and value-generating operation. With its modular stocktaking solution—consisting of a powerful mobile app and a feature-rich backend—COSYS enables companies to perform faster, more accurate counts while minimizing downtime and reducing the workload for staff. Whether through software implementation or flexible barcode scanner rentals, COSYS delivers the tools companies need to modernize their inventory processes without high upfront investments. It’s time to leave behind the inefficiencies of manual inventory and embrace a smarter, digital solution tailored to your operational needs. With COSYS, your next stocktake becomes not just easier—but better.